Information for Presenters

Oral Presentations

Getting ready for talks…

All oral presentations should be made using Microsoft PowerPoint or PDF files.
Presentations should not exceed 14 minutes, including 2 minutes for questions. So, let’s do the math: presentation of 12 minutes + questions for 2 minutes + a transition of 1 minute = 15 minutes! You will be cued by the moderator at 10, 12 and 14 minutes.
Your presentation file must be provided on a USB memory stick to the registration desk. For morning sessions, please load your talk the day before; for afternoon sessions, please load your talk before noon of that day.
The filename should be:

Lastnameofpresenter_dayandtime_session.ppt
Example: elton_thursdayAM_communityecology.ppt

Please do your utmost to follow these instructions to avoid technical and logistical problems. A computer will be available to check your presentation.

Before your talk…

At the break before the session in which you are presenting, please find the session moderator and introduce yourself. He or she will be reassured to know that you are there and can check details with you (e.g., the correct pronunciation of your name).
Also take a moment at the break to learn how the laser pointer, slide changer and microphone work – they all are different!
Please be present for the talk before yours even if your best friend is presenting next door. Indeed, it would be best to attend the entire session. If at all possible, please sit in the front row.

During your talk…

Don’t be nervous – it’s a friendly crowd.
Keep an eye on the moderator – they will be cueing you.

After your talk…

Please let the moderator choose the people who want to ask questions – it’s part of their job.
Try to keep your answer reasonably succinct. If this is not possible, offer to meet the person at the coffee break.
Relax – it’s over!

Thanks for your cooperation.

Poster Presentations

Poster size

Poster can not exceed:

44" H X 33" W

Note this is Portrait orientation.

Instructions for poster presenters...

Overview: Posters will be presented in the hotel ballroom from Thursday evening until Saturday morning to permit ample time for people to see your results. To promote interest in your research, we have a social on Thursday evening with drinks and light snacks to attract and retain a crowd of engaged and engaging scientists.

Getting ready: Poster space available is TBD. Please check the program to see the specific number and location reserved for your poster. Velcro fasteners will be provided to secure posters to panels.

Presenting your poster: All presenting authors are expected to be with their posters to answer questions during the first half of the poster social (18:00 to 19:30). For those eligible for student awards, judging will occur during this period.

After the show: Posters should be left up all day Friday for further viewing, including further assessment by judges. Posters should be reclaimed on Saturday morning before 10:00 (we are not liable for any losses before or after this time).

Thanks for your cooperation.

Printing Services

There is Fed Ex/Kinkos printing center in downtown Portland

Address: 50 Monument Sq Portland, ME 04101 US

Telephone: 207-773-3177
Website: FedEx Kinkos
Hours of operations: Mondays to Friday: 7 am to 11 pm; Saturdays: 8 am to 9 pm; Sundays: 9 am to 9 pm